Filming in Japan & Europe Guide

Why Film in Japan & Europe?

Japan and Europe offer stunning diversity of landscapes, cultures, and production infrastructure. From the neon-lit streets of Tokyo to the historic architecture of Europe, these regions provide endless creative possibilities. This guide covers everything you need to plan a successful production across both territories.

1. Understanding the Regions

Japan: Known for its distinctive urban landscapes, traditional temples, and established production facilities in Tokyo, Osaka, and Kyoto.
Europe: Offers incredible diversity across the UK, France, Italy, Spain, Germany, and Eastern Europe. Each country has distinct filming incentives and requirements.
Cross-border production: Combining Japan and Europe in one production requires careful logistics planning and understanding of import/export regulations.

2. Filming Permits

Japan: Most locations require filming permits from local authorities. Tokyo Film Commission offers streamlined processing. Public spaces often need additional permissions.
UK: BFi requires a location filming notice for most public spaces. Some councils require their own permits.
France: CNC approval needed for certain productions. Local municipality permits required for city filming.
Germany: Film locations require permits from the respective state film office.
Italy: Film permits managed at regional level. Rome and Venice have specific requirements.

3. Crew & Talent

Japan: Highly experienced crew with English capability varies. Key positions often require bilingual coordinators. Union and non-union talent have different rates.
UK: Deep talent pool with established union (BECTU) standards. Extensive crew database available through production companies.
Europe: Crew availability varies significantly by country. Major production hubs (Paris, Berlin, Rome) have larger pools.
Fixers: Essential for both regions. They handle logistics, translations, and local knowledge.

4. Equipment & Logistics

Japan: Major rental houses in Tokyo (Kikuchi, Nihon). Pre-book essential as demand is high. Customs clearance for gear takes 2-3 days.
UK: Well-established rental market in London. Equipment can move freely within the UK.
Europe: Equipment varies by country. EU customs allow gear movement between member states with ATA Carnet.
Shipping: Sea freight is cost-effective but takes 3-4 weeks. Air freight is faster but expensive.

5. Budget Considerations

Japan: Higher daily rates than Europe for crew. Hotel costs in Tokyo are significant. Production services can be cost-effective compared to hire charges.
UK: Competitive rates with established pricing structures. Tax credit (up to 25%) can significantly reduce net costs.
Europe: Variable costs across countries. Eastern Europe offers cost advantages. France and Germany have higher production costs.
Currency: Exchange rate fluctuations impact budgets significantly. Consider hedging for longer productions.

6. Cultural Considerations

Japan: Business culture values punctuality and respect. Building relationships (nemawashi) before meetings is essential. Bowing is customary but handshake is accepted.
Europe: Varies by country. Italy values personal relationships. Germany is punctual and direct. France appreciates formal introductions.
Communication: Email is standard for initial contact. Phone calls appreciated for deeper discussions.
Food: Craft services differ significantly. Japan offers strong local food options. Europe has varying standards by country.

7. Legal & Insurance

Japan: Liability insurance is mandatory. Crew accident insurance recommended. Model releases required for identifiable locations.
UK: EFA standards require specific insurance cover. PL (Public Liability) insurance is standard.
EU: Each country has specific requirements. ATA Carnet covers temporary import of equipment.
COVID: Requirements have changed but travel insurance with medical coverage remains essential.

8. Getting Started

Define your production needs and timeline
Engage a fixer in each region for local knowledge
Research specific permit requirements for your locations
Build a realistic budget with contingency (15-20%)
Plan equipment logistics and customs arrangements
Consider cultural briefings for your crew

Need Help Planning Your Production?

We have years of experience coordinating productions across Japan and Europe. Get in touch for a free consultation.